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Openings at ASHRAE Headquarters

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ASHRAE, founded in 1894, is a global society advancing human well-being through sustainable technology for the built environment. The Society and its more than 54,000 members worldwide focus on building systems, energy efficiency, indoor air quality, refrigeration and sustainability. Through research, standards writing, publishing, certification and continuing education, ASHRAE shapes tomorrow's built environment today.

Marketing Assistant                    

ASHRAE, an international nonprofit engineering society, has an immediate fulltime opening for an Administrative Assistant to serve as support for the Director of Marketing as well as the entire department. This is a daily in-office position (except during Covid-19) and the work hours will be determined upon hire. Some domestic travel and tradeshow assistance may be needed occasionally.

The responsibilities include, but are not limited to:

  • Daily review of marketing email box and route to appropriate marketing team member for response.
  • Assist in the day-to-day administrative requests as needed, not limited to but including: shipping, setting up meetings / conference calls, taking minutes, manage marketing sample library, director expenses, travel arrangements as needed.
  • Assist with tracking existing marketing campaigns and project expense management.
  • Responsible for Logo store coordination including reviewing current inventory, sourcing items, setting up photography, adding to website, fulfilling orders, managing the merchandise mailbox, processing returns, vendor relations and customer service.
  • Responsible for inventory and shipping items for Member Promotional requests.
  • Work with director on development of marketing presentations for our winter and annual conference.
  • Fill in for the front desk receptionist 2-3 times per month for breaks/lunches.
  • Possible travel and tradeshow assistance as needed.
  • Monthly distribution of newsletters and reports including Chapter Notes, Marketing Dashboard and others as assigned.
  • Other duties and responsibilities as assigned.

The Job Specifications for this position are:

  • High school diploma or GED required.
  • 5+ years’ professional office experience preferred.
  • Intermediate knowledge of Microsoft Office Suite (with strong skills in PowerPoint and Excel) is required.
  • Acute attention to detail and an ability to coordinate many tasks at once.
  • Excellent communication skills – verbal and written – enabling the position to interact with both member volunteers and all levels of staff.
  • Great attitude and team player!

In return for your skills, ASHRAE provides a flexible work schedule, competitive salaries, and excellent company paid benefits including paid holidays, sick time, & vacation. We offer employee dental, vision, life, and disability insurance paid at 100% and employee medical is paid at 90%.  We have an outstanding 401k plan, an employee assistance program, and free parking.  Our state of the art, environmentally friendly non-smoking office opened in October 2020 in Peachtree Corners overlooking a lake along the new Greenway Path in Technology Park. 

We invite you to check out our website at www.kairun.net.cn to learn more about us. Let ASHRAE be the right place to share your skills and enhance your résumé. Please send your résumé along with salary requirements directly to hr@ashrae.org. Subject line MUST INCLUDE: Marketing Assistant. No calls please. EOE